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Executive Assistant

Winstead PC, 2728 N. Harwood Street, Suite 500, Dallas, Texas, United States of America Req #101
Wednesday, August 17, 2022
Responsibilities include but are not limited to:
 
Provide a wide range of administrative and project support to the Executive Director and the Board of Directors, as well as the Human Resources Department
Handle complex and competing calendars
Manage key dates and deadlines
Coordinate travel arrangements
Schedule Board meetings and firm-wide attorney meetings
Prepare, compile and scan/distribute relevant materials for Board’s review
Schedule internal and external meetings; coordinate all logistics and details
Arrange conference calls and video conferences
Provide phone support; act as Executive Director’s representative to independently handle calls
Point of contact for gathering attorney performance evaluations
Provide support to various compensation committees
Prepare and process expense reports for reimbursement
Document production to include employment contracts, PowerPoint presentations, etc.
Electronically file reports and documents using document management system
Upload, remove, and/or edit policies via SharePoint (Intranet portal)

Skills and Requirements:
 
5+ years of executive support experience in a professional services organization
Strong organizational skills with the ability to set priorities and manage competing deadlines
Self-motivated with the ability to work independently as well as collaboratively within a team
Superior written and oral communication skills
Excellent proofreading skills and attention to detail
Ability to thrive in a fast-paced, challenging environment
Effective interpersonal skills and proven experience interacting with senior management
High degree of personal and professional integrity; ability to manage confidential information with the highest level of discretion
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Familiarity with document management systems; NetDocs experience a plus
Flexibility for overtime when needed

Other details

  • Job Family Winstead PC
  • Pay Type Salary
Location on Google Maps
  • Winstead PC, 2728 N. Harwood Street, Suite 500, Dallas, Texas, United States of America