Administrative Assistant I/HR Assistant (GHS310)

Grasslands Homeless Shelter, 25 Operations Drive, Valhalla, New York, United States of America ● Valhalla, NY, USA Req #1908
Thursday, June 23, 2022

About Us:

Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone.

Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC.

"Successful applicants must be vaccinated for COVID-19 before their start date with VOA-GNY, unless you have been approved by VOA-GNY for a medical or religious exception to this requirement."


Administrative Assistant I/HR Assistant (GHS310)


The Administrative Assistant I/ Human Resources Assistant is responsible for all the necessary tasks to ensure the continuous performance of the human resources office management functions. Deals with information of a sensitive and confidential nature.

Minimum Qualifications:

High School diploma or GED plus two years’ experience in a related field, or satisfactory combination of education and experience. Excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative are essential. Proficiency in word-processing and spreadsheet applications as well as strong attention to detail and the ability to maintain confidentiality is required.

Supervisory Role:

This position does not have supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

  1. Manage the day-to-day office functions.
  2. Assist in comprehensive employment recruitment program, including pre-employment and onboarding
  3. Work independently on special nonrecurring and ongoing projects.
  4. Handle confidential and non-routine information and explain procedures.
  5. Assist in maintaining, tracking, and reporting of HRIS data including managing filing system of personnel records.
  6. Assist
  7. Perform other related duties as requested.

Expected Results of Principal Responsibilities:

  1. Office functions are efficient and operate smoothly
  2. Programs are staffed with qualified employees and
  3. Program projects are completed in a timely
  4. Program and procedural information is
  5. Databases are well maintained, providing accurate
  6. Employees are appropriately trained and well skilled.
  7. All other related tasks are completed on time and accurately.

Work Environment:

While performing the duties of the job, the employee will be in an office and school environment performing administrative work.

Physical Demands:

While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long period of times. The employee must occasionally lift and/or move items up to 20 pounds.

Position Type:

This is a full – time position.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

Other details

  • Job Family Administrative Assistant
  • Pay Type Hourly
Location on Google Maps
  • Grasslands Homeless Shelter, 25 Operations Drive, Valhalla, New York, United States of America
  • Valhalla, NY, USA