Senior Billing Contract Specialist (FIN330)

New York, NY, USA Req #1903
Tuesday, June 14, 2022

About Us:

Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone.

Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC.

"Successful applicants must be vaccinated for COVID-19 before their start date with VOA-GNY, unless you have been approved by VOA-GNY for a medical or religious exception to this requirement."


Position: Senior Billing Contract Specialist (FIN330)


The Senior Billing Contract Specialist will oversee billing functions and have knowledge of all billing policies and systems ensuring consistency and accuracy of all agency claims. Applies sound billing practices for preparing vouchers and generating reports to be reviewed by management. Advises the Director of Government Contracts of any billing concerns impacting cash flow.

Minimum Qualifications:

Bachelor’s degree in Accounting or Finance, plus five years relevant billing experience, including at least three years in a supervisory capacity. Advanced proficiency in spreadsheet applications and word processing required. This position requires the ability to successfully manage multiple projects under deadlines.

Supervisory Role:

This position has supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

  1. Manage the preparation of billings, revenue collection, and communicate with funders.
  2. Ensure billing re-submissions are timely and include all requested back-up documentation.
  3. Review monthly billings, template efficiency and make recommendations for improved processes.
  4. Prepare and utilize the billing matrix for cash flow projections.
  5. Research and understand all government funder billing guidelines and cost manuals.
  6. Propose timely journal entries in consultation with the financial analysis team.
  7. Assist with billing audit requests.
  8. Ensure the billing team has a broad understanding of all agency billings.
  9. Perform other related duties as required.

Expected Results of Principal Responsibilities:

  1. Submitted billings are accurate, timely and follow agency and funder invoicing requirements.
  2. Payments are received timely.
  3. Agency funding is optimized, and standard templates are utilized.
  4. Cash flow is maximized.
  5. Compliance with all governmental requirements and regulations.
  6. Information is accurate and current.
  7. All audit requests are researched and completed timely.
  8. Staff are cross trained to handle any billing assignment.
  9. Related duties are performed completely, on time and accurately.

Work Environment:

While performing the duties of the job, the employee will be in an office environment performing administrative work.

Physical Demands:

While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long period of times. The employee must occasionally lift and/or move items up to 20 pounds.

Position Type:

This is a full – time position.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

Other details

  • Job Family Accounting
  • Pay Type Salary
Location on Google Maps
  • New York, NY, USA