Divisional Grants Compliance Manager

2626 Pennsylvania Avenue NW, Washington, DC 20037, USA Req #21173
Wednesday, July 6, 2022

The Salvation Army, Potomac Division an internationally recognized non-profit, faith-based organization, with locations in Maryland, Virginia, West Virginia and Washington, DC has a job opening for a Divisional Grants/Compliance Manager at its Divisional Headquarters, in Washington, DC.
 

Position Summary


This position description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.


Under the direct supervision of the Divisional Social Services Director and the general supervision of the Program Secretary, the Divisional Grants/Compliance Manager will develop and manage the grant activity for the Social Services Department of the Potomac Division. The Potomac Division is comprised of Maryland, Virginia, West Virginia and Washington, DC and includes 56 Commands/Corps operations. The incumbent will identify and process social service funding opportunities; provide oversight and/or coordination of grant funding; ensuring that program activities are compliant with funding requirements; regulations and ethical expectations of The Salvation Army’s National Social Services Standard. He/she will monitor social service programs and report infractions, reviewing activities for possible risks and liability, and research requirements for new grant initiatives. He/she will ensure the training and development needs of all Potomac Social Services Employees in adherence to regulatory and compliance standards. Assists with analyzing, interpreting, and applying Federal, State, Local Governments statutes, rules, and regulations regarding grant administration.

ESSENTIAL FUNCTIONS: This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
 

Grants and Contracts (30 %)

In collaboration with the Corps Officer/staff and Resource Development staff process pending grants and contracts in their entirety for review by the Divisional Finance Board in a timely manner to endure turnaround time falls within the deadlines set by contracting agencies; reviews contracts for compliance with government regulations and Salvation Army policies; reviews all relevant documentation for accuracy and completeness; serves as liaison/contact person between Corps an Territorial headquarters in processing grants. Research federal public funding opportunities for Salvation Army programs. Develops local unit or Command wide proposals. Works with appropriate Development, Program Services, Management services and local unit staff to prepare, write, coordinate, and submit grants. Develops a comprehensive grant development plan under the direction of the Divisional Social Services Director as in which the needs of the various communities for funding-support are prioritized and place on a timeline. Oversees grant funding required by units within the Potomac Division based on the above plan.
 

Compliance (30 %)

Provides administrative, operational and compliance support to manage grants related to all Social Service and community-based programs. Monitors employees’ utilization of HMIS data entry and reports to demonstrate progress and completion of grant related Social Service program(s); instructs and trains employees in the proper methods and procedures; notifies the Executive Director of Supportive and Program Services of any unique or out-of-the ordinary situations immediately. Coordinates and conducts ongoing training for all grant related employees to ensure cross training with other associated employees’ work and to ensure efficiency/compliance of service delivery and staff utilization of various funding streams, learns, and maintains awareness of all grant related job assignments, reports ongoing service evaluation to the Divisional Social Services Director. Develops and coordinates the establishment of necessary service outcomes for both grant related and other assigned service programs. Supervises the collections of required outcome and output measurements for all assigned programs and coordinates the gathering of necessary information and documentation for the preparation of, completion, review and submission of Salvation Army statistical information and all grants related output and outcome service delivery tracking and reporting. Coordinates with all assigned grant related program staff for the development, review, and timely submission of all related monthly program/service reporting to ensure compliance with established requirements outlined within funding agreements, documents, and contracts. Maintains a comprehensive calendar of all grants related significant events and activities to include scheduled reporting, annual performance evaluations, audits, renewals, and other required activities, ensuring timely submission of all required and related material. Provide compliance and audit monitoring of grants, project, and initiatives. Proactively develop suggestions and/or recommendations for the commitment of resources to compliance activities and needs.
 

Training and Development (30 %)

Conduct consultations with Commands and Corps officers to determine Social Service employee’s training and development needs. Research new training resources and materials to enhance The Salvation Army’s training procedures while providing value to employees. Determine routine and specialized training materials that cover regulatory and compliance requirements and choose appropriate medium of training for all social service staff in the Potomac Division. Identify future training needs and create a curriculum to facilitate the training. Identify gaps in training content and materials that need updating to generate higher productivity and safety amongst staff. Use of various methods of training, to include but not limited to; online, webinars, seminars, workshops, and one-on-one training sessions. Conducting orientation programs and arrange on-the-job training for all new hires. Tracking of related expenditures, scheduling classes, integrating different systems and other equipment, enrolling employees, evaluating existing training programs, and selecting venues, when applicable.
 

Other Responsibilities (10%)

Perform public speaking to promote awareness and support for Salvation Army programs. Perform other related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of The Salvation Army mission and philosophy. Knowledge of The Salvation Army policies and procedures affecting or related to the Grants and Contracts section. Knowledge of grant and contract administration. Knowledge of legal terminology. Knowledge of the principles and practices of supervision and management. Ability to research funding sources and to be creative in overcoming funding barriers. Ability to be a proactive and creative problem-solver, must be able to work both independently and with a broad range of internal and external partners to record and document historical data, facilitate new relationships, and achieve results. Ability to apply discretion and independent judgment with limited supervision. Ability to document historical data uses a variety of record keeping systems. Ability to communicate processes and procedures effectively. Ability to concentrate for long periods of time. Ability to digitize accurate and complete records, reports, correspondence. Ability to communicate clearly and effectively both orally and in writing.


MATERIALS AND EQUIPMENT:

General Office Equipment      Computer      Facsimile Machine      Photocopy Machine

Typewriter      Adding Machine      Telephone     Shredder


MINIMUM QUALIFICATIONS REQUIRED:


Education and Experience

Bachelor’s degree from an accredited college or university in Social Services, Business Administration, or related field and five years progressively responsible administrative experience preferably in a social services or non-profit environment. Experience developing policies and procedures, performing special projects; producing correspondence and analyzing and making recommendations to improve administrative processes/role. Proficiency with Microsoft Office (including Word, Excel, PowerPoint, and Outlook), Interchange (or similar donor/constituent management database) or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.


Certifications/Licenses:

Valid Driver's License
 

Physical Requirements:

Ability to meet attendance requirements. Ability to read, write, and communicates in the English language. Ability to perform mathematical calculations.


Working Conditions:

Work in a normal office environment where there are little or no physical discomforts associated with changes in weather such as rain, cold, snow, heat or discomforts associated with noise, dust, dirt, and the like.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, please select the “Apply Now” icon at the bottom of this posting.

*Application Submittal Period: 07/06/2022 - 04/25/22 – 07/15/22
 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Other details

  • Job Family PMC-EXEMPT
  • Job Function Grant & Funding Compliance
  • Pay Type Salary
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Location on Google Maps
  • 2626 Pennsylvania Avenue NW, Washington, DC 20037, USA