Human Resources Assistant

Stillwater, OK 1101 SOUTH LOWRY 74074, 1101 SOUTH LOWRY, Stillwater, Oklahoma, United States of America Req #17547
Monday, October 25, 2021

Job Summary


Plans, prepares and maintains manual and electronic personnel records for all employees of the location; provides assistance to the location in answering general human resources questions; reviews and monitors employment applications status changes and terminations, for completeness and compliance with established policy; submits the same to the Divisional Finance Board for approval and processes new hires; performs additional HR administrative functions and assists in special projects.

Essential Functions


This job description should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.  The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.



Records and Employment (90%)

Reviews and monitors employment applications, status changes, and terminations for completeness and compliance with established policy; submits the same to the Divisional Finance Board for approval.

Completes all DFB sheets for new hires, terminations, status changes, etc and ensures all paperwork is ready for DFB by COB the day before.  Sends all DFB notifications to location Officers and appropriate field staff.

Verifies that all positions requiring background check investigations have passed in Accurate for all prospective employees and volunteers who will serve in all positions. Verifies that field staff follows up with Territorial or Divisional Human Resources department with all background check investigations who are a “consider” or “fail” with any and all appropriate documentation.


Assists in compensation project when necessary, ensuring all job descriptions are set up in current format, to include job code (after job description written by HR Director). 

Sets up human resources files for all new employees of the division.  Enters all new hires, terminations and status changes into the human resource information system.

Sets up all new hires on Bloodborne Pathogen training/testing and manages all changes, terminations and notifies Corps Officers of all additions and deletions.  (Currently with HR Statistician)

Maintains attendance and absence request forms for DHQ and provides updates on a semi-annual basis.

Assists in keeping location employment labor law posters up-to-date. 

Maintains the confidentiality of all human resources and payroll records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the location.

Assists in the  recruitment of personnel; schedules interviews, prepares new personnel files for location employees; ensures that all employee personnel files contain the required information upon employment.

Performs weekly filing of a variety of department correspondence, forms, records, reports, and documents; maintains and utilizes the department bring-up filing system; ensures the files are maintained in an organized and efficient manner.

Answers department telephone in a courteous and tactful manner; assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the department's operations and/or services; attempts to resolve general complaints in a calm, courteous, and tactful manner; investigates customer inquiries.

Responds to general questions regarding standard human resources policies and procedures; assists location with completing forms and preparing necessary paperwork to obtain approval for hiring new employees; assists in resolving problems associated with the processing of human resources forms; ensures compliance with departmental human resources policies and procedures.

Assists the Officers in ensuring that annual reviews are conducted in a timely manner by preparing and sending a reminder letter to the leadership.

Prepares, types and processes human resources forms and documents; composes, prepares, types, photocopies, and files various correspondence in order to process human resources information; ensures the accuracy and completeness of the same.

Provides clerical support to the local officers as needed; composes, prepares, types, files, photocopies, and processes correspondence, lectures, briefs, programs, handbooks, statistics, check requests, forms, invoices, documents, notices, bulletins, agendas, schedules, minutes, etc.; ensures the accuracy and completeness of the same.

Coordination of Projects and Other Duties (10%)


Coordinates and participates in the various other projects on as needed  basis.


Assists the department head in performing special projects as needed.

Provides assistance in the receptionist relief schedules.

Performs other duties as assigned.


Materials and Equipment

Personal Computer                                         Facsimile Machine           Photocopy Machine



 Knowledge, Skills and Abilities

Knowledge of general secretarial practices and procedures.

Knowledge of standard record keeping practices and procedures.

Ability to maintain the confidential nature of personnel related information.

Ability to prepare and maintain personnel records in an accurate, complete, and timely manner.

Ability to assist in enforcing personnel policies and procedures in a tactful and courteous manner.





Education and Experience

High School Diploma or G.E.D, and six (6) months to one (1) year of clerical experience working in office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.



Physical Requirements

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform mathematical calculations.

Ability to keypunch information into a computer.

Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including a telephone, computer, facsimile machine and calculator.

Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Working Conditions

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Statement of Purpose

This document provides descriptive information about the above Salvation Army position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. The Salvation Army reserves the right to make changes to this document as deemed necessary without providing advance written notice.


All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.


Your signature below indicates that you have read and understand the job description and agree to perform the duties as assigned. 






__________________________________                                   _____________________

Employee Signature                                                                           Date



When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!

Other details

  • Job Family AOK-NON-EXEMPT
  • Job Function Human Resources
  • Pay Type Hourly
Location on Google Maps
  • Stillwater, OK 1101 SOUTH LOWRY 74074, 1101 SOUTH LOWRY, Stillwater, Oklahoma, United States of America