Executive Legal Assistant

The ancestors of the Sycuan Band of the Kumeyaay Nation existed many centuries ago as a community of people…a Tribe living together, farming, hunting and fishing to survive.

Much has changed since that time.  Today the Sycuan Tribe governs its Reservation, owns and operates a Casino and a Golf Resort, and owns a number of other business ventures in the San Diego Region.   

One attribute that remains unchanged, however, is Sycuan's sense of community.  Sycuan is more than just a business.  Sycuan is a community of people working together toward a common goal.  Whether you work in our state-of-the-art  Casino, our beautiful Resort, or become a staff member in our Tribal Government division, you will be part of the Sycuan family.

Job Purpose:

Provides administrative and general support to the General Counsel and Legal Department for Tribal Government and its business enterprises.

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management or Legal Director at any time)

• Receives and screens visitors and telephone calls
• Conducts records research
• Maintains department’s physical and electronic filing system
• Assists in editing various types of legal documents, and oversight of contract management, processing, and tracking
• Responds to subpoenas and ICWA court notices as directed
• Responds to inquiries regarding legal matters, including the status of documents awaiting review, and pending procedural and administrative matters
• Schedules and arranges meetings and conferences, and notifies interested parties
• Prepares written accounts of meetings, settlement discussions, conferences, and interviews
• Proofreads and corrects forms and documents for grammar, spelling, punctuation, format, syntax, and content, including PowerPoint presentations
• Composes letters, correspondence, and reports according to established guidelines
• Receives, date stamps, logs, and organizes incoming mail for Counsel review
• Prepares and assembles case documents, files, notes, and exhibits for Counsel use and presentation, including formatting Tribal Council Resolutions and Ordinances
• Establishes and revises standard documents, forms, procedures, and formats for legal office correspondence
• Establishes and maintains office documents, files, logs, indices, contract management platform, legal references, and control records for future retrieval and reference, and conducts periodic inventory and review of inactive files for storage
• Schedules and organizes Counsel's work-related calendar, coordinates activities and commitments, sends reminders for calendar events, and monitors departmental workflow, including legal assistance requests from various Tribal departments
• Functions with autonomy and works on special projects as requested
• Goes above and beyond to alleviate attorneys’ administrative duties, organize department calendar, and prepare expense or other administrative reports
• Must be well organized and detailed, and have exemplary analytical and research skills

Job Specifications:

Education and Experience:

Essential:

• Bachelor's Degree in law, government or related field
• 5 years’ experience as an executive or legal assistant in a law firm or government legal department

Desirable:

• Experience working for a tribal government or enterprise
• Knowledge or experience with tribal courts, tribal land, or title issues.
• Experience in corporate law and/or contract administration

Skills and Knowledge:

Essential:

• Proficiency in internet research activities
• Analytical and critical thinking skills
• Excellent English composition skills
• General knowledge of legal terminology and principles
• Working knowledge of business standards applied to the Tribal Governments, organization and composition of business correspondence, minutes, reports, and filing systems
• Working knowledge of contract documents and specifications, approval process, and importance of tribal specific clauses such as sovereign immunity
• Excellent organizational skills
• Ability to follow complex written directions and verbal directives
• Ability to communicate and interact diplomatically and effectively with internal and external contacts
• Ability to compose and prepare legal documents and correspondence in English
• Ability to analyze and interpret complex information and make sound judgment
• Ability to provide direction and guidance to personnel
• Ability to prioritize and perform multiple tasks
• Ability to work in a fast-paced environment and meet deadlines
• Ability to maintain confidentiality
• Ability to maintain professionalism and composure
• Ability to accept constructive criticism
• Ability to use advanced level Microsoft Word functions and formatting
• Proficient in Excel
• Ability to work autonomously and independently without continuous oversight

Supervisory/Managerial Accountability:

Direct: None

Indirect: None

If you enjoy being part of a community dedicated to creating a memorable guest experience, we invite you to explore career opportunities with Sycuan and join our winning team!