Administrative Assistant II - San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION

The Administrative Assistant II provides advanced-level administrative support while handling a wide variety of complex administrative details. This position reports to a Director/Manager.

WHAT YOU WILL DO

• Provide advanced-level administrative support to assigned manager.
• Schedule assigned Director’s/Manager’s calendars and manage travel schedule and visitor's schedule as needed.
• Organize, compose, and maintain specialized records, documents, correspondence, and reports.
• Assess, develop and maintain office and specialized procedures, files, and systems as required.
• Assign work schedules to staff as appropriate.
• Track billing, maintenance agreements.
• Research, order, and stock office and specialized supplies.
• Provide lead guidance and coverage to administrative staff.

WHAT ARE WE LOOKING FOR?

San Diego Zoo Wildlife Alliance is seeking an individual who is inspired to be a part of an organization that is committed to protecting wildlife around the globe. A leader to join us in our commitment to provide opportunities to learn about, engage with best-in-class conservation work, and share how that work is changing outcomes for wildlife every day through visits to the San Diego Zoo and San Diego Zoo Safari Park. San Diego Zoo Wildlife Alliance is seeking an individual who is detail oriented and has terrific communication skills to support the Legal, Risk and Compliance department.

JOB EXPERIENCE

• Advanced, diversified and confidential administrative functions requiring broad and comprehensive experience required.
• Must have at least two years of administrative support experience.

EDUCATION AND CERTIFICATIONS

• High School Diploma required. And
• Some college preferred.

SKILLS AND KNOWLEDGE

• Must have strong organizational skills.
• Able to communicate effectively, both orally and in writing.
• Able to operate moderately complex computer software programs.
• Able to handle complex situations with a high level of tact and diplomacy.
• Knowledge of Zoology and conservation issues is desirable in some assignments.

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program

IMPORTANT DETAILS

• Location: San Diego, CA
• Position Type: Regular Full-Time Hourly Non-Exempt Position

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program

IMPORTANT DETAILS

• Location: City, CA
• Position Type: Hourly Part-Time Non-Exempt Union Position - If selected, there will be fees and dues to be paid to the union
• Hourly Rate: $

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. 

San Diego Zoo Wildlife Alliance is a drug free workplace.