Billing Coordinator

Purpose

Perform timely completion of financial reporting requirements. Provide information support to all levels of management.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1.           Area of Focus (In order of percentage of time spent on activity, importance and/or priority)

a)           Collect bill of lading from emails sent from warehouse, verifying manufacturing lot and quantity information.

b)           Review customer pricing and material cost.

c)           Create and issue invoices and distribute them electronically or by mail

d)           On a regular basis, a review must be completed of orders that are missing documents needed to complete the billing process.

e)           Communicate with customers to answer questions

f)             Prepare and submit statements

2.           All other duties as assigned

Supervisory Responsibilities

1.           Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1.           Proven ability to work well within a team and promote strong working relationships meanwhile maintaining a professional attitude and positive

outlook.

2.           Excellent communications skills, both written and verbal.

3.           Willingness to adapt in an evolving environment.

4.           Comfortable with mathematics and financial data.

5.           Confidentiality and trustworthiness.

6.           Proficient with basic computer software including Excel and Word.

Minimum Qualifications/ Education / Experience / Certifications

1.           Education:

a.           High school diploma or equivalent required.

b.           Equivalent experience considered in lieu of degree

2.           Experience:

a.           Experience as billing coordinator or similar position preferred.

3.           Licenses / Certifications:

4.           Language:

a.           Proficiency in English required

b.           Bi-Lingual – Spanish or Portuguese is a plus

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