Crisis Assistance Program Office Assistant

3009 Portland Ave E, Tacoma, WA 98404, USA Req #391
Thursday, September 15, 2022
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:   September 29, 2022 @ 8:59 p.m. PST


Department:  Crisis Assistance Program

Reports To:   Crisis Assistance Director                
Hours:           40 Hours/Week – Full Time
Salary:           Based on Salary Matrix + Benefits*  


*Salaries are market competitive. For accurate salary information, call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov.


The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave
.                    

Position Summary:
Under the general supervision of the Program Manager, provides clerical and administrative support to departmental staff and clients.
Essential Duties and Responsibilities
  1. Promptly and courteously answers phone, logs detailed voice mail messages, distributes phone messages to appropriate staff person.
  2. Opens, stamps, logs and distributes incoming mail on a daily basis.
  3. Keeps logs of outgoing mail and prepares outgoing mail timely. Responsible for processing and ensuring that overnight mailings are sent timely. Faxes, e-mails or mails applications to Tribal Members upon request.
  4. Prepares check requests and routes for signature.
  5. Responsible for ensuring that all vendors, property owners, rental agencies, apartment complex, mortgage company, etc., have submitted a W-9 form and that a copy is kept in the Crisis Assistance Office and the original is sent to the Accounting Department.
  6. Accurately and timely files all documents in the proper file and maintains accurate filing system for clients of each program overseen by the program.
  7. Responsible for ordering office supplies as needed, including processing check requests and/or purchase orders; routes for signature. Keeps log of what was ordered and when it was delivered.  Ensures office supplies are kept in sufficient quantities so as not to impact work flow.
  8. Maintains strict confidence at all times.
  9. Backup for Program Coordinators to assist clients with submission of applications.
  10. Performs all other duties as necessary.

Supervisory Responsibilities

This position has no supervisory responsibilities.

 

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

  • High School Diploma or GED required; and two years related general office or administrative assistant/secretarial work experience required; or equivalent combination of education and experience.
  • Intermediate experience and intermediate knowledge using word processing, and spreadsheets (i.e. Word for Windows, Excel, etc.) is required.  Intermediate skill level to work in Access is necessary and required for this position.

Language Skills

Employee must demonstrate the ability to interact tactfully and positively with Tribal members, all levels of staff and management. Ability to maintain a high level of confidentiality.  Ability to write reports and business correspondence. Ability to effectively respond to questions and present information to management, employees and groups of people.
 
Mathematical Skills
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.
 

Reasoning Ability

Ability to apply common sense, understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.


Licenses or Certificates

Must have and maintain a valid and unrestricted Washington State drivers license and proof of insurance.  Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle or complying with the Tribe’s Vehicle Use Policy.

Other Requirements

  • Good people skills, communication skills, records management skills.
  • Must be able to maintain confidentiality at all times.
  • Must possess strong organizational skills and be able to prioritize workload in order to complete assignments timely and accurately.
  • Must maintain professional composure at all times.
  • May deal with high work volumes, seeing numerous clients, high stress and exposure to various emotions from distressed and irate clients.
  • May occasionally require work after hours and on weekends.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
  • Requires the ability to read, write, communicate, and interpret information accurately in English.
  • Requires the ability to concentrate and consistently produce accurate work.
  • While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
  • The employee occasionally is required to stand and walk.
  • The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
  • Specific vision abilities required by this job include close vision, and ability to adjust focus.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level is low to moderate.
  • The physical exertion is low to moderate.
  • Work is performed in an office setting.
  • There are frequent employee and customer/client contacts and interruptions during the day.
  • Requires occasional out of area travel using employee’s own transportation.
  • Employee may be exposed to outside weather conditions.
  • Position may be stressful at times due to the sensitive or confidential issues being addressed.

 

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. 

Indian Preference Employer as Required by Law

   

Online Application Tips:

1.         If you are using a MAC, use Safari. If you are using a PC, use Chrome.  

2.         Do not use a mobile cellular device.

3.         Upload additional documents (resume, cover letter, letters of recommendation, tribal documentation, etc.). Please include copies of any required degrees, certificates, training, etc.

4.         Native Hiring Preference – If selecting a native category (native, spouse, descendant), send in the appropriate documentation. If you have any questions about the hiring preference policy or what document to send in, contact us.

5.         Provide 3+ references. We cannot obtain references from direct family members (parents, grandparents, siblings, or children). One reference must be a recent past or present supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, skills/abilities, and attendance.

6.         To add more employment, education, or references, click on the small blue + sign in the upper right corner of the page. 

7.         When entering salaries, use only numbers. Do not use any other characters (such as , . or $).

8.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call contact Human Resources to confirm receipt.

 

If you have any questions about the online application, please call (253) 573-7863

or email jobs@puyalluptribe-nsn.gov.

 

 

 

 

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
Location on Google Maps
  • 3009 Portland Ave E, Tacoma, WA 98404, USA