Per Capita/Representative Payee Program Program Specialist

3009 Portland Ave E, Tacoma, WA 98404, USA Req #373
Monday, June 27, 2022
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Close:              July 13, 2022 @8:59 p.m. PST

Department:   Per Capita
Reports To:    Director    
Hours:             40 Hrs/Wk – Full Time

Salary:            Based on Salary Matrix + Benefits*

Must be a Puyallup Tribal Member     

* Salaries are market competitive. For accurate salary information, call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov.
 

The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.  

Position Summary:
Responsible for providing general support to department Director and staff with per capita activities.  Assumes primary responsibility for Children’s Services/ICW Per Capita check distribution.  
Essential Duties and Responsibilities
  1. Assists the Director in preparing and routing budget modifications as needed.
  2. Routes documents as needed.
  3. Corresponds with Key Bank Trust Client Services, including updating their files with new addresses and social security numbers; sends requests for new enrollees trust accounts to be set up; answers questions from Key Bank as needed.
  4. Responsible for keeping ICW/Children’s Services List up-to-date and accurate for processing of monthly Per Capita mail outs.
  5. On a monthly basis updates all ICW/Children’s Services placement addresses for correct distribution to children’s care providers. Tracks all placement changes for proper distribution of Per Capita check.
  6. Mails all ICW/Children’s Services children’s checks after approval from Department Director. Responsible for typing other correspondence as director by Supervisor.
  7. Ensures deductions are accurately made on per capita payments due to fraudulent checks, levies and dual enrolled member reimbursements. Reconciles accounts once fully paid.
  8. Has primary responsibility for keeping accurate records for incarcerated members including the sending of letters asking them where they want their per capita checks sent. Reissues checks once members are available to receive checks.
  9. Provides back-up to Payment Clerk and Representative Payee as needed by performing stop payments and check re-issues.
  10. Holds Per Capita checks in event that client is out of compliance with Per Capita Department or per Court order.
  11. Provides back-up as needed for other Ceridian entries with regard to new trust account information and new enrollees.
  12. Ensures that the department always has the necessary amount of postage available when needed.
  13. Responsible for picking up mail from the post office box; fix addresses and re-mails returned mail as needed.
  14. Prepares Law Enforcement fraudulent check investigations by performing research, gathering documentation, assisting with writing reports, working directly with financial institutions, etc. as needed and directed and in accordance with established policies on fraudulent check cashing for Director’s approval.
  15. Represents Department in Court fraud cases.
  16. Assists Supervisor monthly in preparing the Resolution and Letter of Agreement to have per capita dollars transferred into the appropriate financial institution to meet per capita and Trust account check run needs.
  17. Assists Tribal Members with Trust distribution paperwork. May sit in on meetings with Director and Tribal Member regarding disbursement.
  18. Fills in for the Secretary/Receptionist/File Clerk as needed.
  19. Must maintain confidentiality at all times.
  20. Other duties as necessary or assigned.  

Supervisory Responsibilities
 

This position has no supervisory responsibilities, but may assist with oversight of Per Capita staff in the absence of Director. Position will train Secretary/Receptionist/File Clerk on their duties and cross-train in the event that they are absent.

Qualifications and Requirements
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

Associates Degree and one year of clerical and administrative support to a department Director or higher is preferred.  High School Diploma or G.E.D and three years of previous experience in clerical and administrative support is required, or satisfactory equivalent combination of education and experience. Must demonstrate previous accounting/reconciliation experience. Previous experience researching and investigating fraudulent transactions. Knowledge of court procedures and experience testifying in Court.  Must be able to type at least 45 WPM.  Intermediate knowledge of word processing and database programs is required (Word, Excel and Access).  Must be able to accurately use the computer to produce word processing, spreadsheet and database documents as required by Supervisor.


Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. 


Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry.

 

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.


Other Skills and Qualifications

  • Must be flexible, a team player, and able to deal with stressful situations.  Must be willing to   cross-train with other positions within the department in order to provide team support and no   interruption of services to the community.
    • Must be friendly, courteous and tactful.
    • Must be dependable and have an ability to keep track of various tasks.
    • Must be able to attend trainings as required by supervisor.
    • Must be a Puyallup Tribal Member.
    • Must be able to successfully pass a background check prior to hire, and periodically throughout employment thereafter.
    • Must have and maintain a valid and unrestricted driver’s license and proof of automobile insurance.   
Physical Demands
 
 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. 
  • The employee frequently is required to sit. 
  • The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. 
  • The employee must occasionally lift and/or move up to 25 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.   
Work Environment
 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat, and risk of radiation. 
  • The noise level in the work environment is usually moderate.
  • Work is performed in an office setting.

 

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

 

Indian Preference Employer as Required by Law

 

Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
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Location on Google Maps
  • 3009 Portland Ave E, Tacoma, WA 98404, USA