Billing & AP Specialist

Parker Poe, 1075 Peachtree Street NE, Atlanta, Georgia, United States of America ● Parker Poe, 110 East Court Street, Greenville, South Carolina, United States of America ● Parker Poe, 1221 Main Street, Columbia, South Carolina, United States of America ● Parker Poe, 200 Meeting Street, Charleston, South Carolina, United States of America ● Parker Poe, 620 South Tryon Street, Charlotte, North Carolina, United States of America ● Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America ● Virtual Req #260
Wednesday, April 27, 2022
Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
We are not utilizing agencies to fill this position.

Summary
The Billing & AP Specialist is a non-exempt position that reports to the Billing & AP Manager. There are no direct reports for this position.  The Billing & AP Specialist is responsible for providing superior service to the Firm in the areas of billing, disbursements, handling of trust account money and handling revenue received by the Firm.

This position can sit in one of our office locations.

Primary Duties and Responsibilities
Ensure that both internal and external clients are handled with courtesy and professionalism in all interactions.  Focus on providing superior, excellent service.
Ensure all Firm policies and procedures are followed.
Ensure all client trust funds are properly handled, safeguarded and accounted for.
Execute billing using accounting software, Elite/3E.
Managing a workflow of an assigned group of attorneys.
Edit pre-bill narratives, adjust fees and costs according to Billing Attorney’s instructions.
Transfer time and cost entries to other matters erroneously entered by a timekeeper.
Generate invoices and proof before mailing to the client.
Prepare and review matter for billing, especially Electronic billing by entering exception rates, matter identification number, claim number, claims representative name and other pertinent information required by the client.
Contact client regarding matter availability on their website in order to submit invoices.
Manage implementation process from the firm side to ensure that we meet clients deadlines and goals.
Manage invoice submissions to ensure that the invoice has met the client’s requirements, also confirm that errors have been resolved and that the invoice is successfully accepted on the website.
Read and understand LEDES98B to resolve an error on an e-billing file
Communicate to the Accounts Receivable coordinator any delays in processing e-bills that would affect collections.
Respond to internal and external requests regarding account status, transaction detail etc.  Perform research as required and communicate as necessary to keep all stakeholders informed.  Produce and distribute reports as required.
Ensure all Firm receipts are properly handled, safeguarded and posted.
Respond to all requests for W-9’s, audit requests and credit references for clients as required.
Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame.  Research and reconcile any discrepancies in billing information.
Processes daily check requests and deposits within required time frame
Processes vendor invoice payments
Processes trust account transactions (both checks and wires)
Ability to process GL Journal entries
Serve as a backup for bank reconciliations.
Serve as backup for other members of Accounting.
Identify issues and suggest solutions or enhancements for billing, disbursements, handling of Trust money and cash handling operations.
Other duties and special projects as assigned by Accounting department management.

Requirements
At least 2+ years of Accounting experience, legal industry preferred
• Bachelor or Associates degree in accounting/finance, or a relevant field, preferred.
Must be able to work 7.5 hours per day (daily shift to be determined by the Billing & AP Manager). Occasional travel is required to South Carolina office locations.
Proficiency in Elite/3E software is preferred.
Experience with E-billing and various websites such as Serengeti, Tymetrix 360 and Counsellink is a plus.
Possess basic proficiency in Microsoft Word, Excel and Outlook.
Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests
Must be a team player, willing to help other team members during peak times
Excellent communication and interpersonal skills required.
Must be able to lift and carry 15 pounds.

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.
Location on Google Maps
  • Parker Poe, 1075 Peachtree Street NE, Atlanta, Georgia, United States of America
  • Parker Poe, 110 East Court Street, Greenville, South Carolina, United States of America
  • Parker Poe, 1221 Main Street, Columbia, South Carolina, United States of America
  • Parker Poe, 200 Meeting Street, Charleston, South Carolina, United States of America
  • Parker Poe, 620 South Tryon Street, Charlotte, North Carolina, United States of America
  • Parker Poe, PNC Plaza, Raleigh, North Carolina, United States of America
  • Virtual