Billing & AP Specialist

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.

We are not utilizing agencies to fill this position.

Parker Poe is seeking a Billing & AP Specialist for our Columbia, SC office to provide billing and accounts payable support as part of our Accounting & Finance team.
 
The Billing & AP Specialist is responsible for providing superior service to the Firm in the areas of billing, disbursements, handling of trust account money and handling revenue received by the Firm. The Billing & AP Specialist is a non-exempt position that reports to the Billing & AP Manager  There are no direct reports for this position. 
 
Primary Duties and Responsibilities 
•    Prepare client billing in a prompt, accurate and timely manner using accounting software for an assigned group of attorneys and others as needed. Preview matters, make adjustments or corrections, and ensure all pertinent information is correct and included.  
•    Communicate with clients to ensure accurate and efficient invoice set-up and processing, using electronic options when available. Generate invoices and proof before sending to the client.  
•    Review and manage invoice submissions to ensure that client requirements are met in a timely manner.  Confirm that errors have been resolved and invoices are successfully accepted. 
•    Ensure all cost data uploads are performed and any expenses that must be posted manually are posted within required time frame.  Research and reconcile any discrepancies in billing information. 
•    Respond to internal and external clients with courtesy and professionalism regarding account status, transaction details, W9s, credit requests or other billing matters.  Perform research and communicate as necessary to keep all stakeholders informed.  Produce and distribute reports as required. 
•    Ensure all client trust funds are properly handled and safeguarded.  Process wire or check trust account transactions.
•    Ensure all Firm receipts are properly handled, safeguarded and posted. 
•    Processes daily check requests, deposits, vendor invoice payments, and general ledger journal entries within required time frame 
•    Serve as a backup for bank reconciliations and other accounting duties as needed. 
•    Identify issues and suggest solutions or enhancements for billing, disbursements, handling of Trust money and cash handling operations. 
•    Ensure all Firm policies and procedures are followed. 
•    Handle other duties and special projects as assigned

Requirements
•    High School diploma/GED and a minimum of two years of Accounting experience in the legal industry or the equivalent combination of education and experience.  Additional experience as a billing specialist with a law firm preferred.
•    Proficiency in billing software required.  Elite/3E software experience is preferred
•    Experience with E-billing required; familiarity with systems such as Serengeti, Tymetrix 360 and Counsellink preferred
•    Strong ability to perform detailed work quickly and accurately.
•    Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests 
•    Must be a team player, willing to help other team members during peak times 
•    Ability to maintain composure during stressful situations occurring as a result of deadlines or workloads 
•    Possess basic proficiency in Microsoft Word, Excel and Outlook
•    Must be able to operate standard office equipment.  
•    Availability to work outside of scheduled hours, including evenings and/or weekends, to meet deadlines as necessary
•    Occasional travel is required
•    Excellent communication and interpersonal skills required

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.