Secretarial Assistant - DA

Milwaukee, WI, USA Req #213
Friday, May 20, 2022

Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

 

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, House of Corrections, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer.  If disability related accommodations are needed, please contact 414-278-3936.
 

Come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

SECRETARIAL ASSISTANT

Hourly Pay Rate: $19.40 - $20.77 Per Hour

Closing Date: May 29, 2022 or upon receipt of the first 50 application submissions.
 

Job Summary: Serves as secretary to the director and the felony and misdemeanor general crimes victim witness advocates. Provides secretarial support for felony case disposition and notification, PROTECT templates and mapping, record retention, file management, and staff training. Position is crossed-trained to provide secretarial assistance for other units.


Essential Duties and Responsibilities:

 

  • Secretarial Support for Domestic Violence Cases - Analyzes case files/PROTECT and prepare initial contact and disposition letters and notifications to victims and witnesses on all domestic violence cases.  Assists with other units as needed.
  • Assist with Family Peace Center Victim Witness Intake statistic gathering and tracking in Excel and report preparation.
  • Provide back up to Family Peace Center Reception and Sensitive Crimes Unit reception, including case entry into PROTECT.
  • Creates, updates, and maps PROTECT templates for Victim Service Division and other units. Is the contact person for reviewing Juvenile PROTECT and providing information to advocates assigned to adult system.
  • Manages the records for the victim witness impress fund, providing money and bus tickets to victims and witnesses. 
  • Monitors Federal Work Study Students' assignments and time sheets. Maintains work schedules, verifies hours reported and provides training.
  • Maintain travel logs and send them to the director and secretary for the Victim Witness Services division.
  • Trains newly appointed Clerical Assistant 1 in receptionist duties.
  • Generates affidavits and other reports relative to witness fees for advocates and out-of-state witnesses.
  • Creates and edits reports, spread sheets, and pamphlets for victim witness division. Reviews and edits work of others.
  • Performs all other work as assigned.

Minimum Qualifications Required:

  • Current Resident of the State of Wisconsin.
  • HS Diploma/GED equivalent.
  • At least three (3) years of professional secretarial experience with increasing responsibility
  • Able to Lift/Carry up to 10lbs and Push/Pull up to 15lbs.
  • Typing - 45 WPM with 95% or greater accuracy
  • Proficient in Microsoft Office Word, Excel, and Outlook

Knowledge of:

  • Purpose, format and processing procedures of documents
  • English grammar, punctuation, spelling and usage
  • Format and composition of routine correspondence
  • General office clerical practices and procedures

Ability to:

  • Compose routine correspondence and documents from minimum instructions
  • Prepare complex documents from specific instructions
  • Efficiently maintain accurate case files and records
  • Understand and follow oral and written directions and instructions
  • Establish and maintain effective working relationships with co-workers, other department personnel and the public
  • Communicate clearly and concisely orally and in writing 

 

NOTE:  This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

Effective October 1, 2021, Milwaukee County will require all employees to have completed COVID-19 vaccinations and provide proof of vaccination or have submitted a completed medical or religious exemption and accommodation request. All persons offered a position will be required to provide proof of completed COVID-19 vaccination at time of hire or have submitted a completed medical or religious exemption and accommodation request and been approved for an accommodation prior to hire.

Other details

  • Job Family 15 - Other
  • Job Function 6 Administrative Support
  • Pay Type Hourly
  • Min Hiring Rate $19.40
  • Max Hiring Rate $20.77
  • Required Education High School
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Location on Google Maps
  • Milwaukee, WI, USA