Clerical Specialist - Combined Courts

901 N 9th St, Milwaukee, WI 53233, USA Req #393
Friday, May 20, 2022

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Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer.  If disability related accommodations are needed, please contact 414-278-3936.

Come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Clerical Specialist

Hourly Pay Rate $17.10 to $21.93

Closing Date: May 27, 2022 Or upon receipt of the first 50 application submissions


Job Summary: Under general supervision, perform standard and non-standard, senior level clerical work. Including preparation of CCAP case files, document generation and processing, court date scheduling, creation and clearing warrants to update, verify accuracy of data and initiate correction of errors. Maintain court substitution line and records. Coordinate daily court calendars and hearings by ensuring all parties are present via zoom or in person.

Essential Duties and Responsibilities:

  • Processing of Division Cases: Review documentation, determine case types and judicial assignment, resolve any issues, prepare files and appropriately assign case numbers.  Dispose or close case, which includes analyzing and verifying court records, assessing costs, fines and surcharges in accordance with statutes.
  • Case Initiate and Maintenance: Verify documents for completeness and accuracy in the creation of new cases and judgments. Initiate correction of data entry, substantive errors and prep commitments for collection. Monitor bail forfeiture, post judgment activities and maintain substitution line/records.
  • Coordination of Court Calendars/Hearings: Coordinate the daily workflow of courts including calendars, mail, assisting pubic, attorneys and partner agencies with Zoom and general workflow processes and questions.
  • Warrants: Verify warrant information (name, DOB, charges), issue warrant in CCAP, deliver warrants to warrant desk and verify applicability of warrants and clear warrants in CCAP.  Sort bond forms and link or scan document to case.
  • Special Projects/Training. Assists the courts and administrators with special projects/reports.
  • Performs. Other duties as assigned by administrator.


 Minimum Education and Years of Experience Required:


  • High School Diploma or GED equivalent
  • Current Wisconsin resident
  • At least one (1) year of clerical experience
  • Regular 40-hour schedule, that may include weekends for some staff.
  • An associates/bachelor’s degree in paralegal, criminal justice, or related can substitute for the 1 year of required experience


  • Prefer prior experience working in a legal or court setting

  Required Skills and Abilities:

  • Contact with employees or others primarily at a routine level involving basic information exchange.
  • Contact with peers and others involving explanation of information (these contacts may be within or outside department or division), and the gathering of factual information. May include the communication of sensitive or confidential information.
  • Contact across departments or divisions with employees involving persuasion of others, absent formal authority, to conform to a policy interpretation or recommended course of action.
  • Frequent external contact to: gather information, answer queries, or ask assistance.
  • External contact involving a requirement to maintain a continuing external working relationship with individuals, or organizations.
  • External contact involving the initiation and maintenance of relationships that can have a significant effect on the success of the organization.
  • Read, write and comprehend simple instructions, short correspondence and memos.
  • Regularly makes decisions of responsibility, involving evaluation of information. Decisions may require development or application of alternatives or precedents.


Working Conditions:

Physical Demands: Standing, Sitting, Hearing, Talking, Visual, Typing, Manual Dexterity and Upper Extremity Repetitive Motion.


Non-Physical Demands: Analysis/Reasoning, Communication/Interpretation, Reading, and Sustained Mental Activity (auditing, problem solving, grant writing, composing reports) and Writing.


Environmental Demands: Frequent Task Changes and High-Volume Public Contact.


NOTE:  This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.


Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

Effective October 1, 2021, Milwaukee County will require all employees to have completed COVID-19 vaccinations and provide proof of vaccination or have submitted a completed medical or religious exemption and accommodation request. All persons offered a position will be required to provide proof of completed COVID-19 vaccination at time of hire or have submitted a completed medical or religious exemption and accommodation request and been approved for an accommodation prior to hire.

Other details

  • Job Family 1 - Financial Administration/General Control
  • Job Function 6 Administrative Support
  • Pay Type Hourly
  • Min Hiring Rate $17.10
  • Max Hiring Rate $21.93
  • Required Education High School
This posting is inactive.
Location on Google Maps
  • 901 N 9th St, Milwaukee, WI 53233, USA