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Service Coordinator - Therma

San Jose, CA, USA Req #213
Monday, June 20, 2022
Therma, a Legence company

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

HVAC Service Coordinator

Therma’s Service team is in an immediate need of a Controls Service Coordinator! Have experience working in the Controls Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!

Essential Job Responsibilities
  • Word processing, excel spreadsheets, editing, and formatting 
  • Working with foreman and field staff to complete daily reports and file documents, daily.
  • Assist with monthly billing utilizing Therma sites and Excel
  • Storage of job files and documents onto cloud sites- sharing and updating as months pass
  • Establish, update, and maintain files, records, and other documents as required
  • Organize administrative tasks and procedures- keeping track of tasks completed and communicating- sharing any updates
  • Assist with administrative problem solving, development and execution of stated goals and objectives
  • Frequent phone interaction customers during contract renewal
  • Maintain and track preventative maintenance contract customer database
  • Provide full administrative support to service sales team
  • Assist with administrative problem solving, development and execution of stated goals and objectives
  • Material Procurement
  • Intercompany job tracking
  • Taking meeting minutes

Qualification Requirements
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook- Calendar)
  • Knowledge of Share point and ONE drive is a plus.
  • High attention to detail
  • Ability to work independently
  • Flexibility and ability to prioritize 
  • Strong analytical skills and demonstrated ability to manage multiple tasks
  • Ability to organize computer files and update documents
  • Construction background is preferred
  • 1-2 years of experience in an administrative role required
  • Job position is assisting field project managers and staff on site
  • Job’s start time is usually at 6 or 7am
  • Construction site clothing is required at times

Health and Welfare Benefits
  • Health and Welfare
  • Medical
  • Dental
  • Vision
  • Prescription drug
  • Employee assistance program
Personal Benefits
  • Paid vacation
  • Company-paid holidays
  • Sick leave
  • Bereavement leave
  • Jury duty
Financial Benefits
  • 401(k) retirement savings plan
  • Company-paid long-term disability insurance
  • AD&D insurance
  • Life insurance
About Legence
Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law  

To all recruitment agencies
Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes.

Other details

  • Pay Type Hourly
  • Travel Required No
  • Required Education High School
Location on Google Maps
  • San Jose, CA, USA