Office Manager (Hourly)

1765 South Ave, Staten Island, NY 10314, USA Req #2583
Friday, June 17, 2022
Make a bigger difference

Office Manager 

At The Jewish Board, we don’t just make a difference – we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that’s been helping communities across New York City for almost 150 years and see just how big of a difference you can make.

Reasons you’ll love working with us:

  • If you have a particular age range or population you’re interested in working with, you can find your niche here.  Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
  • We’re committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
  • With 70 locations throughout the five boroughs, you can work close to where you live. 
  • Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
  • We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
  • You’ll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit. 

How you can make a bigger difference: 

Youth Assertive Community Treatment (ACT) services are focused on improving or ameliorating the significant functional impairments and sever symptomatology experienced by youth due to mental illness or serious emotional disturbance.  Clinical and rehabilitative interventions are also focused on enhancing family functioning to foster health/wellbeing, stability and re-integration for youth who are returning home after residential treatment or in-patient hospitalization.  The Youth ACT Team is a multi-disciplinary team and works together to provide family-driven, youth-guided and developmentally appropriate services to comprehensively address the needs of youth within the family, school, medical, behavioral, psychosocial and community domains. The Youth ACT Team Office Manager is a non-clinical staff member who is responsible for managing medical records; operating and coordinating the management information system; maintaining accounting and budget records for recipient and program expenditures; and performing reception activities (e.g., triaging calls and coordinating communication between the program and recipients).  

Responsibilities include but, are not limited to: 

  • Attend all daily meetings with the Youth ACT team and be prepared to report on-call activity of clients
  • Triaging calls and coordinating communication between participants and clinical staff
  • Responsible for the Monthly Medicaid Billing
  • Take minutes at all Youth ACT meetings and prepare for review, edit, and approval by Youth ACT Director/Team Leader before distribution to staff.
  • Oversee fee processing and work closely with fiscal, purchasing, and facilities to ensure that agency's practice is being adhered to.
  • Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes.
  • Assist in preparing for audits and in mailing out requests for information, as directed

  • May be called upon to perform any of the tasks normally associated with that of a clerical position.
  • Other duties as assigned.

Qualifications: 

The Jewish Board is currently looking for talented professionals of all cultures, religions, races, and gender expressions with the following qualifications:

  • High School Diploma plus 6-years of relevant work experience OR Bachelor’s degree plus 3-years of relevant work experience 
  • Previous experience with medical billing and electronic case record keeping, 
  • Strong computer skills (word, excel, databases, etc)

If you join us, you’ll have these great benefits:

  • Generous paid time off in addition to 15 agency holidays and 15 sick days
  • Affordable and high-quality medical/dental/vision plans 
  • Tuition assistance and educational loan forgiveness
  • Free continuing education opportunities 
  • 403(b) retirement benefits and a pension
  • Flexible spending accounts for health and transportation 
  • 27/7 Accessible Employee Assistance Program  



We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

 We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.

Other details

  • Job Family Program Administration [500s]
  • Job Function Managers
  • Pay Type Hourly
  • Employment Indicator 8810 - Clerical Office Employees NOC
Location on Google Maps
  • 1765 South Ave, Staten Island, NY 10314, USA