Facilities Administration Specialist 2

Colorado Springs, CO, USA Req #1385
Tuesday, June 14, 2022
Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 600 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.

The Facilities Administration Specialist II position exists to be essential in work order system administration, property management, tier 1 issue response and is relationally able to draw the team together around projects, issues, and team building. The right fit in this position is someone who understands how building systems work, understands the big picture as well as the details, and is ready to embrace both the relational and technology challenges. The Facilities Administration Specialist II has a mastery of a work order systems, process flow, prioritization, and is able to easily navigate the technical aspects of building system controls. Requires general supervision and refers questionable matters to supervisor.
 

Essential Duties/Responsibilities:
 

Work Order and Service Administration:
 

Primarily liaison for task and project needs of the ministry, tenants, and the Facilities staff
 

Administrator of the work order system for communication, tracking, and measurements to ensure all work is complete to satisfaction and in a timely manner
 

Gathers requirements for all ministry and tenant work requests from tasks to projects
 

Ensures requirements are clearly communicated to management, technicians and/or contractors to ensure accurate completion of projects
 

Punch-list staff and tenant work requests ensuring that the ministry and tenants receive a quality product
 

Builds and maintains safety, inspection, and preventative maintenance calendars in work order system and Outlook. Communicates timelines, results, and recommendations to appropriate leadership
 

Partners with leadership on work order prioritization to improve customer service and team efficiency
 

Uses work order system to manage inventory, assets, reorder points, and track spending costs by building and tenant
 

Tracks fixed assets, equipment maintenance schedules, and recommends repair/replacement schedulesfor clear actionable reporting and decision making
 

Builds a staff network across the ministry and all tenants who are trained in the work order system. Ensures maintenance needs are completed in a timely manner and captured in the work order system
 

Develops an ongoing review cycle of all contractors to support management. Ensures quality contractors and contracts for all trades
 

Actively pursues a partnership with the purchasing team to ensure ministry policies are followed while ensuring that the contractor and work accomplished represent the required performance and quality
 

Is responsible to submit purchase requisitions and maintain an organized file of vendor quotes and contracts
 

Presents scope and work requirements to Facilities manager and/or supervisor. Ensures that all completed work is in accordance with the scope and work requirements prior to paying contractors
 

Participates with Security on accurate campus key inventory and map while ensuring that the work order key distribution tables are up to date
 

Tenant / Property Management:
 

Primary point of contact for all on-site tenants for any service needs or contract questions
 

Operates as Tenant Services Specialist by evaluating monthly projects and services. Prepares and provides monthly tenant billing to Finance or as needed. Tracks and reconciles monthly expenses and present billing quarterly to tenants
 

Tracks all tenant direct and tenant share (NNN) expenses. Monthly and in a timely manner provides invoicing detail to the accounting team
 

Creates regular tenant informational emails as well as communicating any campus or building related news
 

Knowledgeable in contracts and amendments. Develops and maintains an understanding of contract changes and the implications of monthly charges and service levels for each tenant
 

Level 1 Service Response:
 

Is responsible for level 1 diagnostic support for HVAC, Lighting, Irrigation, and Fire systems. Able to perform computer-based adjustments to each system within set parameters and evaluate issues and determine the correct escalation path
 

Reviews all work requests in a timely manner from both staff or tenants and provide the initial response for any adjustments needed in the building controls
 

Proficient in Building Automation Systems aligning with strategy, managing impact to utilities, and giving direct vendor feedback on changes needed in programming
 

As practical, visits the location of each issue to ensure all aspects of the issue are captured. Address all aspects of the issue in each system or as required
 

Has an ability to diagnose issues based on system knowledge and prior experience. Assign the correct technician or contractor to the work
 

Team Coordination:
 

Participates in divisional event planning and implementation representing leaderships desire to create community
 

Organizes the general office area for efficiency
 

Primary liaison for team
 

Other Duties/Responsibilities:
 

Acts as part of Administrative Support Team for critical incidents
 

Assists with medical and other emergencies and fire alarms
 

Performs other duties as assigned
 

Available for campus snow removal as needed
 

May be on call for critical systems response
 

Managerial Breadth/Scope of Job:
 

Oversees some contractors and inspectors on-site
 

Working/Environment/Physical Requirements:
 

Campus grounds
 

Multiple buildings
 

Office environment
 

JOB QUALIFICATIONS/REQUIREMENTS

Character/Spiritual:
 

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”


Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”


Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer


Engages in Christian ministry


Demonstrates behaviors aligned with FOF core values
 

Personal Characteristics:
 

Driven to quality and timeliness
 

Strong people skills
 

Mechanically and technically minded
 

Strong organizational skills with good attention to detail
 

Servant’s heart
 

Knowledge/Experience:
 

Associate degree or equivalent
 

3-5 years of related experience
 

Skills, Abilities, and Special Talents/Gifts:
 

Ability to communicate effectively (verbal and written)
 

Experience in computer related control systems
 

Good analytical skills to extract data and draw conclusions
 

Ability to establish and maintain rapport with co-workers as well as FOF managers and FOF employees
 

Ability to function in a team environment
 

Ability to handle several tasks at the same time
 

Must have good computer skills, data base experience a plus
 

Stewardship Requirements:
 

Provides central point of contact for contractor on small projects <$10K
 

May be asked to manage a purchasing card for supplies
 

Pay Range: $24.00 to $27.50/hr.     

 

Focus on the Family puts a high value on our team members and offers a unique benefit package.

 

Employees scheduled for 30 hours or more per week are eligible for:

 

Medical Plan

Dental Plan

Life Insurance

Disability Insurance

Flexible Spending Accounts

 

Employees scheduled for 20 hours or more per week are eligible for:  

 

Legal Shield/ID Shield

AFLAC

Retirement Plan

Vacation Time

Sick Time

Holidays

Service Awards

 

Note: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

 

*Temporary employees are not eligible for benefits. 

Helping Families Thrive! Focus on the Family is a 501c3 Christian Non-Profit Ministry.

Other details

  • Pay Type Hourly
Location on Google Maps
  • Colorado Springs, CO, USA