Permit Coordinator- Account Management

Dallas, TX, USA ● Newport Beach, CA, USA ● Ontario, CA, USA ● Rogers, AR, USA ● Somerville, NJ 08876, USA ● Tampa, FL, USA Req #256
Friday, February 11, 2022

Position Title:                        Permit Coordinator

Summary of Position:

As the Permit Coordinator, you will be responsible for representing Core States Group and its clients with engaging with local permitting authorities. You will provide information regarding compliance to plans and specifications submittals with associated regulatory authorities. You will work mostly independently and support Engineers, Architects and/or Construction professionals in performing key job elements.


Essential Duties/Responsibilities:

·       Obtain documents from engineers and architects to facilitate the permit application process

·      Obtain all required approvals for permits and acts as liaison between the company and each municipality

·       Prepare and submit applications to various agencies/boards having jurisdiction over required permits and/or approvals

·       Review plans for correct revision dates and review start packages for accuracy

·       Prepare check requests and process invoice payment documentation in coordination with the accounting department

·       Coordinate paperwork and applications with outside consultants as necessary

·        Submit, distribute and file paperwork and enter data for various permits such as building, design review, standard plan, plan changes, and amendment permits

·      Maintain all company files relating to site plan applications, approvals,licenses and permits

·      Work closely with the municipalities on the status of permits and ensure they are processed in a timely manner

·      Produce and maintain schedules for all communities and coordinate with municipalities from approval to final stages of permitting process

·       Prepare and maintain production status reports

·       Schedule, attend and coordinate meetings, appointments, etc., with architects, engineers, city officials and various Core States departments

·       Prepare start packages, plans, specifications or documentation for Construction Managers for new communities

·       Monitor and create reports, correspondence and narratives utilizing spreadsheets and word documents

·       Coordinate with necessary departments for design review submittals to all of the municipalities and HOA s for new communities

·        Handle all paperwork and file for permits for engineering, architecture and construction projects

·        Work with local governments/jurisdictions to submit and track construction drawings and permit applications packages

·       Visit local municipalities to obtain necessary documentation

·       Monitor each stage of the permit approval process

·       Provide status updates to clients and internal employees

·       Demonstrate a familiarity with local codes and ordinances


Education and Experience:

·       High school diploma preferred, additional education a plus

·        5+ years of project coordinating/permit expediting experience with an engineering, architecture or construction firm


·        Excellent organizational, multi-tasking and communication skills in all areas

·        Software: MS Office (Outlook, Excel, Word, PowerPoint)


Other details

  • Pay Type Salary
Location on Google Maps
  • Dallas, TX, USA
  • Newport Beach, CA, USA
  • Ontario, CA, USA
  • Rogers, AR, USA
  • Somerville, NJ 08876, USA
  • Tampa, FL, USA