Executive Assistant - Information Technology Administration

City Hall, 555 Walnut Street, Abilene, Texas, United States of America Req #347
Tuesday, June 21, 2022
Under direction of the assigned Technology Supervisor, to provide support to the Information Technology Department and Director of Information Technology. To adapt and perform in a dynamic environment and be technology-savvy. The ability to collect and analyze information, problem-solve, and prioritize.   
This position exercises no supervision.
Support the Director and assigned Technology Supervisor in all aspects of the Information Technology Department including daily and/or weekly budgeting updates for multiple budgets, daily payment request, submitting requisitions for purchase orders, assisting in the City’s Purchasing Card program reconciliations, departmental supply ordering, reception, customer and colleague requests and issues, and other special projects. 
Under the supervision of the assigned Technology Supervisor of Information Technology, assists in various assignments to include communication with other departments and/or divisions to request department data. This is to include, but not limited to, researching, analyzing, verifying and coordinating the input of information into the Department’s Budget and/or Technology Fund Budget. Prepare information and reports for the annual Information Technology Plan. Assist with the Abilene Taylor County 911 District operations, board and finances as assigned. Perform basic accounting tasks, analysis, and financial functions as required.
Monitor the Information Technology Department’s presence on the City of Abilene website and intranet to ensure the information is accurate, relevant, up to date, and remains in compliance with all required postings.
Monitor compliance, audit, and financial reporting requirements for the IT Department as assigned.
Perform project management functions as assigned.
Perform other administrative functions to include acting as the first point of contact for the Information Technology Department, scheduling meetings, retrieval, processing, and distribution of mail, maintenance of files by keeping them organized and up-to-date, coordination of document retention schedule, and inventory.
Draft, coordinate, and implement policy, procedures, and standards as assigned.
Safely operates a motor vehicle to perform routine mail and correspondence pickup and deliveries.
Perform other job related duties and responsibilities as assigned.

Knowledge of:
Microsoft Office: Word, Excel, PowerPoint, and All Google Applications, (G-Suite).
Basic accounting practices including Budgeting.

Skill to:
Use basic accounting functions on a daily basis.
Function as an efficient organizer with strong time management skills by prioritizing tasks and maintaining a clear picture of what needs to be accomplished on a daily, weekly, monthly and annual basis. 
Communicate clearly and effectively, both orally and in writing, with internal and external stakeholders.
Adapt to a dynamic work environment. 
Track and maintain deadlines, due dates.
Coordinate policy.
Ability to:
Work independently and ensure deadlines are maintained.
Handle multiple tasks and at times heavy workloads.
Professionally manage customer and colleague issues, complaints, and requests.
Learn various software systems including Helpdesk Ticketing (Fresh).
Operate standard office equipment including a computer, copier/scanner, fax and calculator.
Maintain confidential and sensitive information.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Experience and Training Guidelines
Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Four (4) years of previous experience in Accounting and/or Information Technology is preferred.
High school diploma or GED is required.
Associate’s degree in Information Technology, Business Management or Business Administration or secondary training is preferred.
License or Certificate
A valid Texas driver’s license; the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Special Requirements
Essential duties require the following physical skills and work environment:
With or without accommodation, ability to lift up to 25 pounds.

Ability to work in a standard office environment.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $19.65
  • Max Hiring Rate $23.74
Location on Google Maps
  • City Hall, 555 Walnut Street, Abilene, Texas, United States of America