Payroll Manager - Human Resources

City Hall, 555 Walnut Street, Abilene, Texas, United States of America Req #281
Thursday, May 12, 2022
GENERAL DESCRIPTION
 
Under the general direction of the Assistant Director of Human Resources to direct the administration of all recruiting and payroll functions for 1,300+ City employees.
 
SUPERVISION EXERCISED
 
This position supervises payroll staff.
 
IMPORTANT AND ESSENTIAL DUTIES
 
Provides direction, oversight and assumes primary responsibility for accurate preparation and compliance of the City payroll process to include verifying hours and transactions, pay codes, payroll tax deductions, retirement deductions, supplemental wages, taxable wages, group-term life insurance deductions and error reports. Coordinate with Finance and Benefits offices during payroll processing events.
 
Provides leadership and direct supervision/oversight to all payroll staff, including technical training, mentoring and development.  Ensures all work and calculations performed by staff is accurate, thorough, timely and in compliance with City policies and respective state and federal laws.  Ensures FLSA compliance.
 
Processes direct deposit advices, uploading files to Nationwide, TMRS, Fire Pension Program, Child Support Program and the Attorney General as well as balancing the payroll register and payroll taxes each pay cycle.
 
Manages and maintains the City’s Timekeeping, and Payroll System.
 
Develops internal auditing procedures, ensures data integrity by using complex balancing and quality control measures to review data for accuracy, content and proper system utilization.
 
Prepares Police and Fire Department association reports.
 
Processes various reporting functions including TWC State report, TWC Multiple Worksite report, Worker’s Comp Audit, E-4, EEO4, Code Red, Grant expense reports, Texas Forest Service and TIFMAS deployment reports.
 
Prepares quarterly statistical reports, federal compliance and other similar reports.
 
Assists Information Technology with the modification and implementation of payroll and timekeeping software and identifies system errors. Required to run test payrolls for year-end balance purposes, change/addition of benefit plans, pay increases, federal tax changes, new pay codes, new deduction codes, payroll and timekeeping system upgrades and associated software patches.
 
Assists in the administration of various benefit plans to include vacation leave, sick leave, and holiday leave, retirement deductions, military leave and deferred compensation plans.
 
Provides City-wide training and communication, information, and responds to inquiries from employees, supervisors, managers, and directors City-wide. 
 
Conducts wage verifications, child support orders, wage garnishments, student loans, cell phone stipends, donations, military leave; leave plan adjustments, historical edits.
 
Coordinates and maintains catastrophic leave donation amounts.
 
Performs special assignments/projects.
 
Performs internal audit, verifies all corrections.
 
Maintains all forms and documents relating to payroll administration.
 
Maintains all record of destruction documentation for payroll related items.

OTHER JOB RELATED DUTIES
 
Perform other job related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES
 
Knowledge of:
           
Payroll laws and payroll processing including relevant regulatory requirements.
 
Payroll and benefit related technical interpretation and written communication.
 
Payroll software systems.
           
Database management.
 
Payroll tax calculations.
 
Kronos Workforce Central Timekeeping System or similar timekeeping system.
 
Proficiency in using a variety of computer software applications, specifically Google Suite along with a strong proficiency in Microsoft Excel with the ability to utilize Excel functions to increase efficiency, Microsoft Word and various operating systems and HRIS software systems.
 
Office administration procedures.

Skill to:
           
Maintain a high level of confidentiality and handle sensitive situations and documents.
 
Proofread documents with exceptional attention to detail in composing and typing documents and reports.
 
Problem solves using analysis and critical thinking to resolve issues.
 
Use basic mathematical skills including percentages and means.

Ability to:
           
Organize activities to effectively establish priorities and meet deadlines.  Multi-task and prioritize several projects simultaneously, to include planning, evaluating, and following-up on HR payroll functions.
 
Professionally communicate both orally and in writing. Maintain a high level of confidentiality.
 
Plan, implement, follow-up, and evaluate payroll and benefit related projects.
 
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
 
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
 
Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
 
Experience and Training Guidelines:
 

Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:

Experience:
           
Four (4) years of progressively responsible experience in payroll, accounting, business, human resources and/or a related field is preferred.
 
Direct experience in processing payroll for a large employer is required. 
 
Education/Training:
 
A bachelor’s degree in accounting, business or a related field is required.
 
License or Certificate:
           
A Certified Payroll Professional (CPP) certification designation or other relevant certification within one (1) year of employment is required.
 
Special Requirements:
 
Essential duties require the following physical skills and work environment:
 
Ability to work in a standard office environment.
 
With or without accommodation, ability to occasionally lift up to 35 pounds.

Other details

  • Pay Type Salary
  • Min Hiring Rate $61,889.00
  • Max Hiring Rate $78,464.00
Location on Google Maps
  • City Hall, 555 Walnut Street, Abilene, Texas, United States of America