Administrative Secretary;2240-402-A

3060 Fulton St, Brooklyn, NY 11208, USA Req #3073
Friday, May 13, 2022
For over 117 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. 
Our HomeBase Homelessness Prevention Programs provide services to those who are at risk of entering a shelter due to rental arrears, overcrowding or substandard housing, and to those who have a prior shelter history as part of aftercare services. Services may include case management, tenant/landlord mediation, advocacy/benefit entitlements, short-term financial assistance, referrals and varied workshops that can help individuals who are at risk of homelessness. 
STATEMENT OF THE JOB:
Under the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant.
*Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place.
*Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings.
*Handle and distribute deliveries made to the building (mail, supplies, and donations).
*Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms.
*Maintain professional appearance of the reception office and waiting room. 
*Ensure an adequate supply of office supplies, forms, program supplies, waiting room materials and flyers.
QUALIFICATIONS:
* High School Diploma or GED.
* Business experience including office clerical, data entry and basic accounting required.
* Bilingual Spanish/English required.
* Ability to work flexible hours, including weekends, evenings according to the needs of program operation.
* Must be able to lift up to 25 pounds.
* Frequent standing, sitting, talking, reading, writing, and hearing. 
* Occasional walking, stooping, kneeling, and/or crouching.
* Ability to travel to multiple locations within the five boroughs as needed.
BENEFITS:
We offer competitive salary and excellent benefits including:
* Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
* Medical,
* Dental
* Vision
* Retirement Savings with Agency Match
* Transit
* Flexible Spending Account 
* Life insurance
* Public Loan Forgiveness Qualified Employer 
* Training Series and other additional voluntary benefits.

For more information on our organization, please visit our website at:
www.ccbq.org EOE/AA.

Other details

  • Pay Type Hourly
  • Min Hiring Rate $31,836.24
  • Max Hiring Rate $35,656.59
Location on Google Maps
  • 3060 Fulton St, Brooklyn, NY 11208, USA