Design & Publishing Studio Manager

Carnegie Museum of Art, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America Req #901
Monday, June 13, 2022
Carnegie Museum of Art creates experiences that connect people to art, ideas, and one another. We believe creativity is a defining human characteristic to which everyone should have access. CMOA collects, preserves, and presents artworks from around the world to inspire, sustain, and provoke discussion, and to engage and reflect multiple audiences. Carnegie Museum of Art is arguably the first museum of contemporary art in the United States, collecting the "Old Masters of tomorrow" since the inception of the Carnegie International in 1896. Today, the museum is one of the most dynamic major art institutions in America. Our collection of more than 30,000 objects features a broad spectrum of visual arts, including painting and sculpture; prints and drawings; photographs; architectural casts, renderings, and models; decorative arts and design; and film, video, and digital imagery. Through our programming, exhibitions, and publications, we frequently explore the role of art and artists in confronting key social issues of our time, combining and juxtaposing local and global perspectives.  With our unique history and resources, we strive to become a leader in defining the role of art museums for the 21st century. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The CMP COVID-19 Employee Vaccine Policy requires that all employees provide proof of COVID vaccination or if not fully vaccinated, must provide proof of negative COVID-19 testing on a weekly basis.

Carnegie Museum of Art’s Design and Publishing Studio Manager is a highly organized, detail-oriented, and hands-on collaborator who brings superior project management skills along with advanced problem-solving capabilities. This role is instrumental in elevating and streamlining the creative work of the Carnegie Museum of Art (CMOA) by managing design, editorial, and rights and reproductions workflows and processes; fostering a collaborative, efficient, and responsive studio environment, and facilitating complex design and publishing initiatives. The Design and Publishing Studio Manager is an integral member of the Design and Publishing team, working closely with the Director of Design and Publishing, Digital Designer, Associate Editor, and Photography Manager on a wide range of print and digital projects.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree required with a minimum of 3 years professional experience with an emphasis on arts administration, project management, and/or publishing/digital production is desirable; or comparable mix of education and experience.
  • Exceptional verbal and written communication, interpersonal negotiation, problem-solving, and organizational skills, and the ability to work collaboratively with others including designers, internal stakeholders, vendors, and external designers and contractors.
  • Ability to balance and prioritize several projects simultaneously, manage and complete projects on scheduled deadlines, work alongside others, and manage and mentor direct reports.
  • Awareness and understanding of current issues and trends in contemporary design, technology, and the arts.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of print production and printing, editorial workflows, and digital asset management preferred.
  • Excellent working knowledge of Excel, Word, and Microsoft suite is essential. Familiarity with the Macintosh computer platform and Adobe Creative Suite software (InDesign, Acrobat, Photoshop, Illustrator, Bridge) a plus.
  • Experience working with a project management tool such as Asana is required.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; must be able to lift and carry boxes and equipment of up to 50lbs, assist with installation of graphic mock-ups, and assist with photo shoots as needed.

PRIMARY RESPONSIBILITIES:

  • Manage and track production schedules for design and publishing initiatives in support of the museum’s exhibitions, programs, and priorities; liaise and collaborate with colleagues across departments on successful and timely implementation; and maintain up-to-date Asana project boards for design and publishing initiatives
  • Work closely with the Director of Design and Publishing to assign projects; track progress to departmental goals and maintain project files and records
  • Schedule regular and timely weekly meetings to discuss status of projects and generate design and editorial schedules; prepare and update agendas
  • Assist Director of Design and Publishing by developing and tracking project budgets; process department purchasing card expenses; provide estimates for budget planning to curators, programmers, and other stakeholders
  • Manage key aspects of the print publishing program such as the request for bids and schedules, coordination of book proposals, marketing and sales materials for distributors, editorial and production schedules, shipment of books; assist with internal rights and reproductions requests
  • Secure competitive bids from vendors to ensure highest quality production within established budgets, purchase printing services, coordinate communication between designers and vendors, ensure that stakeholders approve all printing budgets, generate purchase orders, and authorize invoices for all production and printing vendors
  • Oversee the work of internal and external photographers and manage ongoing imaging operations; coordinate onsite work with vendors and assist with design mockups as needed
  • Liaise with external image rights partners, assist in licensing works of art in the museum’s collection for scholarly and commercial reproduction in keeping with copyright law, internal policies, and the museum’s standards of aesthetics and appropriateness
  • Maintain basic studio supplies and equipment including printers and imaging equipment
  • Draft and maintain outside contracts for freelance editors, indexers, writers, designers, and other service providers
  • Respond to outside requests about design and publishing initiatives
  • Supervise and mentor direct reports and work collaboratively to ensure the timely completion of the department’s deliverables
  • Manage performance appraisals for direct reports
  • Provide assistance with scheduling meetings, drafting contracts, and correspondence for various design and publishing projects and initiatives.
  • Other duties as assigned.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.

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  • Carnegie Museum of Art, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America