Advancement Writer & Grants Specialist

Carnegie Museums of Pittsburgh, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America Req #875
Friday, June 3, 2022
There's no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We're committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

The CMP COVID-19 Employee Vaccine Policy requires that all employees provide proof of COVID vaccination or if not fully vaccinated, must provide proof of negative COVID-19 testing on a weekly basis.

The Advancement Writer & Grants Specialist works on behalf of Carnegie Museums of Pittsburgh (CMP) to produce fundraising communications that will most effectively position the organization for contributed support. This position works in collaboration with department and museum staff to develop, write, and submit proposals, letters, reports, one-pagers, and other advancement communications. The Advancement Writer & Grants Specialist produces proposals that directly contribute to an average of $1.5 million in new revenue annually and reports that help steward an average of $2–3 million in active grants. The incumbent also works with gift officers to provide guidance and develop proposal and reporting strategies for an assigned set of foundations.


Knowledge, Skills, and Abilities:

  • Maturity and professionalism to work both independently and as part of a team to interact effectively with all levels of leadership within the Institute.
  • Ability to adapt writing styles for a wide variety of client interests and to manage multiple projects at any given time.
  • Ability to comprehend a wide variety of concepts (art, science, education etc.) and convey them in writing.
  • Capacity to accept and learn from editorial guidance.
  • Excellent proofreading and editorial skills.
  • Detail oriented, with excellent organizational and project management skills.
  • Ability to establish project timelines and meet deadlines for self and for team.
  • Ability to integrate verbal and visual elements is a plus, as is background or experience with researching and/or writing funding requests to foundations, corporations, government agencies. 
  • Familiarity with relevant computer software programs, including Microsoft Word and ideally Raiser’s Edge.

Education and Experience:

  • Minimum of a Bachelor’s Degree, ideally in English, communications, journalism or related field
  • Five years of fundraising experience that demonstrates success in securing funding. 
  • Familiarity with the Pittsburgh funding community a plus.

Principal Accountabilities:

  • Serve as project lead, project manager, editor and/or principal writer for a wide variety of projects, including proposals, letters, reports, major initiatives, and other institutional communications as required. Provide editorial direction and guidance to others as requested.
  • Complete an average of 75 writing assignments annually. This includes proposals that directly contribute to an average of $1.5 million in new revenue annually, reports that help steward an average of $2–3 million in active grants, and templates used by other departmental teams to generate additional revenue.
  • Provide guidance and work with CMP gift officers to develop proposal and reporting strategies for an assigned set of 10–15 funders based on a thorough understanding of their grantmaking priorities, guidelines, and eligibility criteria.
  • Actively participate in collaboration with central development, museum staff, and senior leadership to develop effective fundraising communication strategies. Transform concepts and ideas into appropriate and effective written communication for internal and external audiences.
  • Maintain active understanding of institutional history, fundraising plans, and current and planned programming across all museums. Infuse proposals, reports, acknowledgment letters, and stewardship strategy with current impact-based data and museum visitor profiles to deepen the audience’s connection with CMP programs, exhibitions, and operations.
  • Work with finance and program staff to gather information necessary to craft proposal and report budgets. Ensure that the budget is consistent with the narrative.
  • Develop and maintain close working relationships with museum and centrally based curatorial, program, and finance staff.
  • Ensure proposals and reports adhere to funder requirements. Identify and communicate potential challenges or risks associated with proposals or reports and proactively recommend solutions to relevant stakeholders.
  • Ensure high quality work; carefully proofread and edit all work for accuracy, completeness and clarity.
  • Maintain schedule of projects, timelines, and due dates. Prioritize and manage workflow in order to meet established deadlines.
  • Attend departmental meetings and participate in departmental events as requested, contributing to the overall team effort in a spirit of cooperation.
  • Assume special projects as assigned.
This is a Union position.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.

Other details

  • Pay Type Salary
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  • Carnegie Museums of Pittsburgh, 4400 Forbes Avenue, Pittsburgh, Pennsylvania, United States of America