Leased Housing Administrator

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts. 

Bay Cove Human Services is committed to ensuring the representation and participation of candidates from diverse backgrounds and experiences. We encourage all qualified individuals, particularly those from historically marginalized groups, to apply.

Job Summary: 

As a member of the multidisciplinary Developmental Services Integrated Team inclusive of Growthways and HUD, the Leased Housing Administrator supports Persons in accessing and maintaining their housing in group living environments (GLEs), supported living environments (SIEs) and independent housing settings. The Leased Housing Administrator facilitates rapid access to housing resources by maintaining a database of information necessary to ensure tenancy requirements are met.  The Leased Housing Administrator is responsible for providing specialized training to team staff regarding the provision of treatment and support to maintain tenancy. The Leased Housing Administrator contributes to Bay Cove’s mission by demonstrating respect for all pathways to recovery, by serving as a Person’s advocate and by assisting Persons in developing goals that eventually lead to a meaningful productive life. This is a non-exempt position.

Applicants must be able to travel independently to various group home sites.

Essential Functions of Position:

• Maintains files and records as needed to secure affordable housing opportunities for clients.
• Maintains relationships with city, state and federal agencies including Department of Developmental Services (DDS), Department of Mental Health (DMH),  Metro Boston Housing (MBHP) Boston Housing Authority, (BHA), Department of Neighborhood Development (DND), and  Department of Housing and Community Development (DHCD).
• Required to keep current on fair housing laws and reasonable accommodations within the American Disability Act (ADA).
• Responsible for HUD recertification for all group homes including move ins, move outs, and interims
• Determines and communicates occupancy charges for non-subsidized clients based on DMH, DDS and internal policy/procedure.
• Works closely with the housing managers and admin staff to ensure accurate charges are recorded in the property management and housing software.
• Submits vacancy loss claims to HUD in a timely manner.
• Maintains HUD updates and information resource for programs staff regarding varied housing issues.
• Maintains files on all Bay Cove tenants, including the Growthway Programs housing.
• Maintains files in chronological order to support state, city and federal audits
• Coordinates, processes and reviews housing packets for the Division's programs 

Qualifications:

• Experience with The Department of Housing and Urban Development (HUD) regulations, policies and requirements including access to the Secure System Management
• BA required 3 to 5 years experience in housing administration.
• Ability to create and maintain databases
• Computer skills in word processing, Excel, ACS or housing related software, and Internet. 
• Ability to pay attention to detail, analyze and implement complex HUD regulations.
• Ability to use computers for routine written communication and data collection.

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