TRC Finance - Accounts Payable Clerk Specialist

RESPONSIBLE TO: Accounts Payable Supervisor

FUNCTION:

To accurately process payment for The Resource Center’s Invoices and its affiliated corporations and maintain all necessary supporting documentation.

SPECIFIC DUTIES:

1.Collect all necessary invoice approvals for check requests and ensure purchase orders and receiving reports agree with invoices for The Resource Center and its affiliated corporations.

2.Understand and enforce agency purchasing policy.

3.Distribute and record expenses based on nature and type of expenditure.

4.Prepare checks for mailing. Match check copies with appropriate invoices or check requests.

5.Prepare and transmit positive pay file.

6.Prepare daily accounts payable aging reconciliation.

7.Research invoice discrepancies and provide recommendation for resolution.

8.Review monthly vendor statements for any outstanding balance.

9.Perform any necessary research independently.

10.Communicate problems to appropriate individual (i.e. Supervisor, requisitioner, Purchasing Agent, outside vendors).
11. Review credit card purchases to ensure policy compliance. Record credit card transactions to the general ledger.
12. Prepare account reconciliations for assigned general ledger accounts.

13.Prepare and update, as necessary, instruction manual for assigned desk.

14.Maintain necessary policy & procedures documentation.

15.Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as calculator, copy machine, etc. Must be detailed oriented and able to adhere to time sensitive deadlines. Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization. Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle. Physical condition or reasonable accommodation(s) commensurate with the demands of the job.

MINIMUM QUALIFICATIONS:Bachelors degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.