Scientific Operations - Research Compliance Coordinator

The Wistar Institute, 3601 Spruce Street, Philadelphia, Pennsylvania, United States of America Req #655
Friday, May 6, 2022

The Wistar Institute has an opening for a Research Compliance Coordinator to join the Scientific Operations team. This individual is responsible for the administration of the animal subject and human subject programs, providing relevant feedback and guidance to research staff in order to secure appropriate Institutional Animal Care and Use Committee (IACUC) and Institutional Review Board (IRB) approvals. The position also coordinates all functions of the IACUC and IRB including working closely with the respective committee chairs regarding operation of the committees and following regulatory guidelines of the National Institutes of Health and other relevant agencies. This position is also responsible for the Post Approval Monitoring program. 

Duties and responsibilities may include:

IACUC and IRB Administration

  • Conducts pre-reviews and administrative reviews as authorized by the committees.
  • Primary administrative responsibility for online protocol management systems.
  • Perform routine post-approval monitoring (PAM) of approved IACUC & IRB protocols. 
  • Evaluates and designs review processes for optimal efficiency and effectiveness, manages submission, review, revisions, and the final approval process for all protocols and documentations submitted in consultation with the chairs, and consults with science staff regarding the protocol review process as needed.  
  • Acts as liaison between the committees and principal investigators (PI) to communicate the committee decisions and comments and PI revisions and responses. 
  • Provides expertise and administrative support to the committee chairs and the members with respect to IACUC and IRB administration and advises research investigators regarding requirements for protocol submissions.
  • Provides assistance to the IACUC to conduct the Institute's semi-annual inspections of the Animal Facility and labs where animals are taken and performs IACUC semi-annual program evaluations.
  • Consults with chairs to determine appropriate actions for review of protocols.
  • Maintains required documentation of all IACUC and IRB business including committee membership rosters, meeting agendas and minutes, semi-annual inspections, program evaluations, and notifications to the Institutional Official.  
  • Collaborates with the Environmental Health and Safety Manager to facilitate the approval of the use of hazardous chemicals and infectious agents on protocols. 
  • Assists the Director of IACUC and IRB by maintaining awareness of changes in regulatory requirements impacting research compliance programing, and by assisting with communications to researchers regarding these changes.
  • Assists the Director of IACUC and IRB with preparation of program descriptions for all programs.
  • Assist in the preparation in advance of and during inspections by outside agencies and the timely filing of assurances, annual or other periodic reports, registrations, and other communications required by regulatory or accrediting agencies.
  • Works in collaboration with the Institute’s Phlebotomist and the Managing Director of the Biomedical Research Support Core (BRSC) Facility to maintain a list of all investigators approved to obtain blood through the phlebotomy service. 
  • Works in collaboration with the Managing Director of the BRSC Facility to coordinate human subjects research protocol approvals with management of research staff access to the clinical specimen data system (CDETweb). 

Compliance Training 

  • Collaborates with the Research Operations Coordinator on the oversight and administration of the Institute’s learning management system, Wistar Learning.
  • Maintains compliance training records for assigned training including but not necessarily limited to: Human subjects protections and Animal research specific training. 
  • Acts as Collaborative Institutional Training Initiative (CITI) coordinator for training programs accessed on that site.

High school diploma or equivalent required. Bachelor’s degree in Biology, Lab Animal Science, or science-related field preferred. The ideal candidate will have three to five years of prior experience in an administrative or laboratory setting. We are particularly interested in candidates with demonstrated expertise with animal research compliance, experience in human research protection programs and an interest in broader application to research compliance activities within biomedical research settings. Certified IRB Professional (CIP) and Certified Professional IACUC Administrator (CPIA) certifications are desirable.

The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. Wistar provides resources to its faculty and staff that enable them to conduct cutting edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities. Research discoveries conducted at Wistar have led to the development of vaccines; the identification of genes associated with cancers; and the development of many other significant research technologies and tools.

We offer a competitive salary and an excellent benefits package.

For more information about The Wistar Institute visit our website at www.wistar.org.

It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.

Other details

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  • The Wistar Institute, 3601 Spruce Street, Philadelphia, Pennsylvania, United States of America